FLORIDA BUILDING COMMISSION

WINDOW WALL WORKGROUP

August 11, 2009—Meeting II

Crown Plaza Melbourne; 2605 North A1A Highway, Melbourne Florida; 800.980.6429

 

Meeting Objectives

ü      To Approve Regular Procedural Topics (Agenda)

ü      To Identify/Evaluate Code Amendment Options Regarding Windows and the Window/Wall Interface

ü      To Receive Update On Research and Identify Future Research Needs

ü      To Discuss Window/Wall Initiatives

ü      To Consider Public Comment

ü      To Identify Needed Next Steps: Information, Assignments, and Agenda Items for Next Meeting

All Agenda Times—Including Public Comment and Adjournment—Are Subject to Change

Meeting Agenda

 1:00           Welcome and Opening

                  Agenda Review and Approval and Report

                  Identification and Evaluation of Code Amendment Options Regarding Windows and the

                  Window/Wall Interface to be Addressed in the 2010 Florida Building Code

                  UF Window/Wall Research Update

                  Future Research Agenda

                  Window/Wall Initiatives

                  General Public Comment

                  Review of Workgroup Delivery and Meeting Schedule

                  Next Steps: Agenda Items, Needed Information, Assignments, Date, Location

                  Adjourn               

 

Contact Information and Project Webpage

Jeff Blair; 850.644.6320; jblair@fsu.edu

http://consensus.fsu.edu/FBC/wwg.html

 

Window/Wall Workgroup Members

Robert Amoruso, Chuck Anderson, Joe Belcher, Bob Boyer, Rusty Carrol, Jaime Gascon,

Dale Griener, Jim Gulde, Jon Hill, C.W. Macomber, Dave Olmstead, Craig Parrino, Roger Sanders, Jim Schock, Steve Strawn, Jim Stropoli, Jim Westphal, Dick Wilhelm, and Dwight Wilkes.

 

Overview and Project Scope

Raul L. Rodriguez, AIA, Chair of the Florida Building Commission, at the request of industry convened a Window Workgroup, charged with representing their stakeholder group’s interests, and working with other interest groups to develop a consensus package of recommendations for submittal to the Florida Building Commission. The original scope and purpose of the Workgroup was to provide recommendations on how to provide building officials with needed information for conducting field inspections to ensure windows comply with the relevant wind pressure Code requirements. In addition, the workgroup was charged with considering issues related to window installation and water intrusion. The Workgroup developed consensus on a package of recommendations primarily related to the components and format for a supplemental label, to function as an inspection label, at the May 2006 meeting, and subsequent to the May meeting, window industry stakeholders requested an additional meeting and opportunity to reconsider the package of recommendations. The Chair agreed to reconvene the Workgroup and charged them with reviewing and deciding on the consensus recommendations, which were finalized in November of 2006 and delivered to the Commission in December of 2006, and implemented through the 2007 Code Update Cycle. In April of 2007, the Workgroup’s scope was expanded to evaluate and develop consensus recommendations for a template for installation instructions submitted for product approval submittals. The Workgroup completed and delivered their consensus recommendations to the Commission in April of 2007.

 

At the April 2009 Commission meeting, Chairman Rodriguez announced that the Window Workgroup was renamed to the Window/Wall Workgroup, with the expanded scope of evaluating and developing recommendations regarding the window-wall interface (installation and water intrusion).

 

WINDOW/WALL WORKGROUP PROCEDURAL GUIDELINES

 

PARTICIPANTS’ ROLE

ü      The Workgroup process is an opportunity to explore possibilities. Offering or exploring an idea does not necessarily imply support for it.

ü      Listen to understand. Seek a shared understanding even if you don’t agree.

ü      Be focused and concise—balance participation & minimize repetition. Share the airtime.

ü      Look to the facilitator(s) to be recognized. Please raise your hand to speak.

ü      Speak one person at a time. Please don’t interrupt each other.

ü      Focus on issues, not personalities. Avoid stereotyping or personal attacks.

ü      To the extent possible, offer options to address other’s concerns, as well as your own.

ü      Participate fully in discussions, and complete meeting assignments as requested.

ü      Serve as an accessible liaison, and represent and communicate with member’s constituent group.

 

FACILITATORS’ ROLE (FCRC Consensus Center @ FSU)

ü      Design and facilitate a participatory workgroup process.

ü      Assist the Workgroup to build consensus on a package of recommendations for delivery to the Florida Building Commission.

ü      Provide process design and procedural recommendations to staff and the Workgroup.

ü      Assist participants to stay focused and on task.

ü      Assure that participants follow ground rules.

ü      Prepare and post agenda packets, worksheets and meeting summary reports.

 

GUIDELINES FOR BRAINSTORMING

ü      Speak when recognized by the Facilitator(s).

ü      Offer one idea per person without explanation.

ü      No comments, criticism, or discussion of other's ideas.

ü      Listen respectively to other's ideas and opinions.

ü      Seek understanding and not agreement at this point in the discussion.

 

THE NAME STACKING PROCESS

ü      Determines the speaking order.

ü      Participant raises hand to speak. Facilitator(s) will call on participants in turn.

ü      Facilitator(s) may interrupt the stack (change the speaking order) in order to promote discussion on a specific issue or, to balance participation and allow those who have not spoken on an issue an opportunity to do so before others on the list who have already spoken on the issue.

 

ACCEPTABILITY RANKING SCALE

During the meetings, members will be asked to develop and rank options, and following

discussions and refinements, may be asked to do additional rankings of the options if requested by members and staff. Please be prepared to offer specific refinements or changes to address your reservations. The following scale will be utilized for the ranking exercises:

Acceptability

Ranking

Scale

4 = acceptable,  I agree

3 = acceptable, I agree with minor reservations

2 = not acceptable, I don’t agree unless major reservations addressed

1 = not acceptable

WORKGROUP’S CONSENSUS PROCESS

 

 

 

The Workgroup will seek to develop a package of consensus-based recommendations for submittal to the Florida Building Commission.  General consensus is a participatory process whereby, on matters of substance, the members strive for agreements which all of the members can accept, support, live with or agree not to oppose.  In instances where, after vigorously exploring possible ways to enhance the members’ support for the final decision on a recommendation, and the Workgroup finds that 100% acceptance or support is not achievable, final decisions will require at least 75% favorable vote of all members present and voting.  This super majority decision rule underscores the importance of actively developing consensus throughout the process on substantive issues with the participation of all members and which all can live with.  In instances where the Workgroup finds that even 75% acceptance or support is not achievable, publication of recommendations will include documentation of the differences and the options that were considered for which there is more than 50% support from the Workgroup.

 

The Workgroup will develop its recommendations using consensus-building techniques with the assistance of the facilitator.  Techniques such as brainstorming, ranking and prioritizing approaches will be utilized.  Where differences exist that prevent the Workgroup from reaching a final consensus decision (i.e. with support of at least 75% of the members) on a recommendation, the Workgroup will outline the differences in its documentation.

 

The Workgroup’s consensus process will be conducted as an open process consistent with applicable law.  Workgroup members, staff, and facilitator will be the only participants seated at the table. Only Workgroup members may participate in discussions and vote on proposals and recommendations. The facilitator, or a Workgroup member through the facilitator, may request specific clarification from a member of the public in order to assist the Workgroup in understanding an issue. Members may request time to consult/caucus with constituent stakeholder representatives. Observers/members of the public are welcome to speak during the public comment period provided at each meeting, and all comments submitted on the public comment forms provided in the agenda packets will be included in the facilitator’ summary reports.

 

Facilitator will work with staff and Workgroup members to design agendas that will be both efficient and effective.  The staff will help the Workgroup with information and meeting logistics.

 

To enhance the possibility of constructive discussions as members educate themselves on the issues and engage in consensus-building, members agree to refrain from public statements that may prejudge the outcome of the Workgroup’s consensus process.  In discussing the Workgroup process with the media, members agree to be careful to present only their own views and not the views or statements of other participants. In addition, in order to provide balance to the Workgroup process, members agree to represent and consult with their stakeholder interest groups.

ISSUES AND OPTIONS IDENTIFICATION WORKSHEET

 

ISSUES IDENTIFICATION EXERCISE—MEETING NOTES

Think about the window wall interface. What issues need to be addressed in order to enhance the performance of the window wall interface?

 

Please use the following space to jot down your thoughts.

 

 

 

 

 

Prioritization Ranking Exercise

 

Members may be asked to rank the issues for discussion order purposes.

 

Ranking Scale:

5          Highest Level of Priority; Urgent                                                               

4          High Priority

3          Moderate Level of Priority

2          Low Level of Priority

1           Lowest Possible Priority; Group Should not Pursue

 

 

OPTIONS IDENTIFICATION EXERCISE—MEETING NOTES

Please use the space below to write down possible options to address the key issues identified earlier regarding enhancing the performance of the window wall interface.

 

Please use the following space to jot down your thoughts.

 

 

 

 

 

 

During the meeting, members will be asked to develop and rank options, and following discussions and refinements, may be asked to do a second ranking of the options as refined. The following scale will be utilized for the ranking exercises:

Acceptability

Ranking

Scale

4 = acceptable,  I agree

3 = acceptable, I agree with minor reservations

2 = not acceptable, I don’t agree unless major reservations addressed

1 = not acceptable

Note: Be prepared to offer specific refinements or changes to address your reservations.

 

PUBLIC COMMENT FORM

 

The Florida Building Commission and the Window/Wall Workgroup encourage written comments—All written comments will be included in the meeting summary report.

 

Name:                                                                                               

Organization:                                                                                   

Meeting Date:                                                                      

 

Please make your comment(s) as specific as possible, and offer suggestions to address your concerns.

 

Please limit comment(s) to topics within the scope of the Workgroup, and refrain from any personal attacks or derogatory language.

 

The facilitator may, at his discretion, limit public comment to a maximum of three-minutes (3) per person, depending on the number of individuals wishing to speak.

 

COMMENT:                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        

Please give completed form(s) to the Facilitator for inclusion in the meeting summary report.