Screen Enclosures Workgroup WorkSheet

Teleconference Process and Etiquette URL
Contact Information and Project Webpage

Jeff Blair: jblair@fsu.edu ; http://consensus.fsu.edu/FBC/Screen-Enclosures-Workgroup.html

Overview

Dick Browdy, Commission Chair, made appointments to the Screen Enclosures Workgroup, and they are listed below. Members are charged with representing their stakeholder group’s interests, and working with other interest groups to develop a consensus package of recommendations for submittal to the Florida Building Commission. The Screen Enclosures Workgroup is tasked by the 2012 Florida Legislature with developing recommendations regarding the Commission’s development of a rule for implementing an alternative design method for screen enclosures which allows for the removal of a section of the screen to accommodate high-wind events consistent with the provisions of the Florida Building Code. The project will be a facilitated consensus-building process and will conclude with recommendations for screen enclosures Code requirements submitted to the Florida Building Commission for implementation by rule. The Commission shall incorporate the alternative screen enclosure design method requirements into the next version of the Florida Building Code.

Screen Enclosures Workgroup
SB 704 ER
Section 19. The Florida Building Commission shall establish a workgroup to assist the commission in developing a rule for implementing an alternative design method for screen enclosures which allows for the removal of a section of the screen to accommodate high-wind events consistent with the provisions of the Florida Building Code. 

(1) The workgroup shall be comprised of the following representatives: 

(a) Two members who represent the screen enclosure manufacturing industry;
(b) Two members who represent the aluminum contractors industry; 
(c) One member who represents the Florida Home Builders Association;
(d) One member who represents the Florida Swimming Pool Association;
(e) Three members who represent the Building Officials Association of Florida;
(f) One member who represents the building products industry; and
(g) One member who is employed as a structural engineer.

(2) The workgroup shall address the following factors to be included in the rule:
(a) An alternative design method for a screen enclosure that is site-specific engineered;
(b) A screen enclosure design using the alternative method that serves as a barrier that is required for a swimming pool and remains in place at the minimum height required for the barrier;
(c) A screen enclosure design using clear, highly visible labels for panels that can be cut, retracted, or removed when winds are forecasted to exceed 75 mph;
(d) A design for a screen that can be removed, cut, or retracted without the use of a ladder or scaffolding; 
(e) A requirement that the contractor provide replacement screen at the initial point of sale to repair the screen enclosure for designs that require cutting; and
(f) An alternative design for a screen enclosure that requires the contractor to provide notice to the homeowner and the local building department that the homeowner must cut, retract, or remove a panel or panels of the screen enclosure in accordance with engineering or manufacturer’s instructions when wind speeds are expected to exceed 75 mph.

(3) The Florida Building Commission shall appoint the workgroup no later than 15 days after the effective date of this act to draft a proposed rule. Rulemaking must be initiated pursuant to chapter 120, Florida Statutes, as soon as practicable after appointment of the workgroup. The commission shall file a notice of proposed rule by October 1, 2012. The Florida Building Code Commission shall file the rule for adoption by January 2, 2013, unless the commission files a letter on or before that date with the Joint Administrative Procedures Committee explaining the reasons for not completing rulemaking. Upon final adoption of the rule, the Florida Building Commission shall incorporate these requirements into the next version of the Florida Building Code. This section expires upon adoption of the rule and its inclusion in the Florida Building Code.

Participant’s Role

•   The Workgroup process is an opportunity to explore possibilities. Offering or exploring an idea does not necessarily imply support for it.
•   Listen to understand. Seek a shared understanding even if you don’t agree.
•   Be focused and concise—balance participation & minimize repetition. Share the airtime.
•   Look to the facilitator(s) to be recognized. Please raise your hand to speak.
•   Speak one person at a time. Please don’t interrupt each other.
•   Focus on issues, not personalities. Avoid stereotyping or personal attacks.
•   To the extent possible, offer options to address other’s concerns, as well as your own.
•   Participate fully in discussions, and complete meeting assignments as requested.
•   Serve as an accessible liaison, and represent and communicate with member’s constituent group(s).

 Facilitator’s Role (FCRC Consensus Center @ FSU)

•   Design and facilitate a participatory Workgroup process.
•   Assist the Workgroup to build consensus on a package of recommendations for delivery to the Florida Building Commission.
•   Provide process design and procedural recommendations to staff and the Workgroup.
•   Assist participants to stay focused and on task.
•   Assure that participants follow ground rules.
•   Prepare and post agenda packets, worksheets and meeting summary reports.

 Guidelines for Brainstorming

•   Speak when recognized by the Facilitator(s).
•   Offer one idea per person without explanation.
•   No comments, criticism, or discussion of other's ideas.
•   Listen respectively to other's ideas and opinions.
•   Seek understanding and not agreement at this point in the discussion.

 The Name Stacking Process

•   Determines the speaking order.
•   Participant raises hand to speak. Facilitator(s) will call on participants in turn.
•   Facilitator(s) may interrupt the stack (change the speaking order) in order to promote discussion on a specific issue or, to balance participation and allow those who have not spoken on an issue an opportunity to do so before others on the list who have already spoken on the issue.

 Acceptability Ranking Scale

During the meetings, members will be asked to develop and rank options, and followingdiscussion and refinements may be asked to do additional rankings of the options if requested by members and staff. Please be prepared to offer specific refinements or changes to address your reservations. The following scale will be utilized for the ranking exercises:

Workgroup’s Consensus Process

The Workgroup will seek to develop a package of consensus-based recommendations for submittal to the Florida Building Commission.  General consensus is a participatory process whereby, on matters of substance, the members strive for agreements which all of the members can accept, support, live with or agree not to oppose.  In instances where, after vigorously exploring possible ways to enhance the members’ support for the final decision on a recommendation, and the Workgroup finds that 100% acceptance or support is not achievable, final decisions will require at least 75% favorable vote of all members present and voting.  This super majority decision rule underscores the importance of actively developing consensus throughout the process on substantive issues with the participation of all members and which all can live with.  In instances where the Workgroup finds that even 75% acceptance or support is not achievable, publication of recommendations will include documentation of the differences and the options that were considered for which there is more than 50% support from the Workgroup.

The Workgroup will develop its recommendations using consensus-building techniques with the assistance of the facilitator.  Techniques such as brainstorming, ranking and prioritizing approaches will be utilized.  Where differences exist that prevent the Workgroup from reaching a final consensus decision (i.e. with support of at least 75% of the members) on a recommendation, the Workgroup will outline the differences in its documentation.

The Workgroup’s consensus process will be conducted as an open process consistent with applicable law.  Workgroup members, staff, and facilitator will be the only participants seated at the table. Only Workgroup members may participate in discussions and vote on proposals and recommendations. The facilitator, or a Workgroup member through the facilitator, may request specific clarification from a member of the public in order to assist the Workgroup in understanding an issue. Members may request time to consult/caucus with constituent stakeholder representatives. Observers/members of the public are welcome to speak during the public comment period provided at each meeting, and all comments submitted on the public comment forms provided in the agenda packets will be included in the facilitator’ summary reports.

Facilitator will work with staff and Workgroup members to design agendas that will be both efficient and effective.  The staff will help the Workgroup with information and meeting logistics.

To enhance the possibility of constructive discussions as members educate themselves on the issues and engage in consensus-building, members agree to refrain from public statements that may prejudge the outcome of the Workgroup’s consensus process.  In discussing the Workgroup process with the media, members agree to be careful to present only their own views and not the views or statements of other participants. In addition, in order to provide balance to the Workgroup process, members agree to represent and consult with their stakeholder interest groups.

The Florida Building Commission and the Screen Enclosure Workgroup encourage written comments—All written comments will be included in the meeting summary report.

Name:                                                                                                                                                           

Organization/Representation:                                                                                             

Meeting Date:                                                                                                                               

Please make your comment(s) as specific as possible, and offer suggestions to address your concerns.

Please limit comment(s) to topics within the scope of the Workgroup.

Any personal attacks or derogatory language will be discarded.

The facilitator may, at his discretion, limit public comment to a maximum of three-minutes (3) per person, depending on the number of individuals wishing to speak.

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Please give completed form(s) to the Facilitator for inclusion in the meeting summary report.