Crowne Plaza Melbourne
2605 North A1A Highway;
ü To Approve Regular Procedural Topics (Agenda)
ü To Hear an Overview of the Workgroup’s Scope and Charge
ü To Review Workgroup Procedures, Guidelines, and Decision-Making Requirements
ü To Hear an Overview of Building Code Perspective on the Issue
ü To Hear an Overview of Department of Health’s Perspective on the Issue and Current Rule
ü To Identify Issues and Options Regarding a Universal Bedroom Definition
ü To Discuss and Evaluate Level of Acceptability of Proposed Options
ü To Consider Public Comment
ü To Identify Needed Next Steps and Agenda Items for Next Meeting
All Agenda Times—Including Public Comment and Adjournment—Are Subject to Change
1:00 Welcome and Opening
1:05 Review of Universal Bedroom Definition Workgroup Scope
1:10 Introductions and Workgroup Members’ Expectations for Success
1:20 Agenda Review and Approval
1:30 Review of Commission’s Workgroup Meeting Guidelines, Consensus-Building and
Decision-Making Process, and Sunshine Requirements
1:40 Building Code Perspective on Septic System Sizing Requirements
2:00 Health Department Perspective on Bedroom Definition Rule and Related Issues
2:20 Discussion, Identification and Evaluation in Turn of Issues and Options Regarding
a Universal Bedroom Definition
3:20 General Public Comment
3:40 Review of Workgroup Delivery and Meeting Schedule
3:50 Next Steps
Contact Information and Project Webpage
Jeff Blair; 850.644.6320; firstname.lastname@example.org ;
Universal Bedroom Definition Workgroup Members
Health Department Appointments
Chairman Rodriguez announced that the Commission is convening a facilitated joint workgroup process with the Florida Department of Health (DOH) to develop recommendations regarding requirements for the sizing of septic systems.
UNIVERSAL BEDROOM DEFINITION WORKGROUP PROCEDURAL GUIDELINES
ü The Workgroup process is an opportunity to explore possibilities. Offering or exploring an idea does not necessarily imply support for it.
ü Listen to understand. Seek a shared understanding even if you don’t agree.
ü Be focused and concise—balance participation & minimize repetition. Share the airtime.
ü Look to the facilitator(s) to be recognized. Please raise your hand to speak.
ü Speak one person at a time. Please don’t interrupt each other.
ü Focus on issues, not personalities. Avoid stereotyping or personal attacks.
ü To the extent possible, offer options to address other’s concerns, as well as your own.
ü Represent and communicate with member’s constituent group(s).
ü Design and facilitate a participatory task force process.
ü Assist participants to stay focused and on task.
ü Assure that participants follow ground rules.
ü Prepare agenda packets and provide meeting summary reports.
GUIDELINES FOR BRAINSTORMING
ü Speak when recognized by the Facilitator(s).
ü Offer one idea per person without explanation.
ü No comments, criticism, or discussion of other's ideas.
ü Listen respectively to other's ideas and opinions.
ü Seek understanding and not agreement at this point in the discussion.
THE NAME STACKING PROCESS
ü Determines the speaking order.
ü Participant raises hand to speak. Facilitator(s) will call on participants in turn.
ü Facilitator(s) may interrupt the stack (change the speaking order) in order to promote discussion on a specific issue or, to balance participation and allow those who have not spoken on an issue an opportunity to do so before others on the list who have already spoken on the issue.
During the meetings, members will be asked to develop and rank options, and following
discussions and refinements, may be asked to do additional rankings of the options if requested by members and staff. Please be prepared to offer specific refinements or changes to address your reservations. The following scale will be utilized for the ranking exercises:
The Florida Building Commission, the Department of Health, and the Universal Bedroom Definition Workgroup encourage written comments—All written comments will be included in the meeting summary report.
Please make your comment(s) as specific as possible, and offer suggestions to address your concerns.
Please limit comment(s) to topics within the scope of the Workgroup, and refrain from any personal attacks or derogatory language.
The facilitator may, at his discretion, limit public comment to a maximum of three-minutes (3) per person, depending on the number of individuals wishing to speak.
Please give completed form(s) to the Facilitator for inclusion in the meeting summary report.