FBC Teleconference Participation Process
(Adopted
Unanimously October 14, 2008)
Attendance
Ø
Facilitator
will ask Commissioner or committee members to identify themselves.
Ø
Members
will offer their names one at a time. To avoid confusion and to ensure accuracy,
please wait until facilitator repeats and confirms a name before offering
another.
Ø
Once
attendance is complete, the agenda will be reviewed and approved by the
Commission or Committee.
Ø
Commission
or committee members should announce if they have to sign-off before the teleconference
meeting is complete, to ensure a quorum and accurate count of votes.
Participant
Etiquette
Ø
Background
noise from participants is picked-up and amplified on the conference leader’s
phone, especially if you are on a speaker-phone. Please refrain from sidebar
conversations.
Ø
Please
place your phone on mute, unless you are speaking, to cut down on ambient
background noise. Ensure your phone is
muted if you leave the phone for any reason. Use the mute function on your
personal phone, or the conference muting function as follows:
*6 to mute and #6 to un-mute.
Ø
If
your line creates a disturbance or has technical difficulties, the
teleconference operator may be required to manually mute your line until the
problem is resolved.
Ø
Do
NOT place your phone on hold (your system’s background sound/music will play).
Discussion
Process
Ø
Chair/Facilitator
will introduce discussion item or presenter.
Ø
Presenter
will provide overview of issue and recommendation(s) for Commission or
committee action.
Ø
Hold
questions until presentation is complete.
Ø
Once
presentation is complete, Chair/Facilitator will ask if Commissioners or
committee members have clarifying questions on the issue, create a speaker’s
list, and call on members in-turn for clarification.
Ø
Chair/Facilitator
will ask if anyone from the public wishes to discuss the issue or propose
alternative options, create a speaker’s list, and call on participants in-turn
for discussion.
Ø
Chair/Facilitator
will ask if any Commissioner or committee member wishes to discuss the issue or
propose alternative options, create a speaker’s list, and call on members
in-turn for discussion.
Ø
Once
clarification and discussion is complete, Chair/Facilitator will ask if a
Commissioner or committee member wishes to make a motion on the issue.
Ø
Following
a second for the motion, Chair/Facilitator will ask if there is any additional
discussion.
Ø If the motion involves an option the public has already provided input on, then the vote is taken following any additional Commission or committee discussion; if the proposed action (motion) is materially different from what was previously discussed, an additional opportunity is provided for public comment, and then the Commission or committee votes on the motion.