Florida Building Commission

Hurricane Research Advisory Committee

December 5, 2011—Meeting XX

Hilton University of Florida—1714 SW 34th Street—Gainesville, Florida 33607—352.371.3600

 

Meeting Objectives

Ø To Approve Regular Procedural Topics (Agenda and Summary Report)

Ø To Review Current Research Project Updates and Results

Ø To Discuss Additional Research Supporting Hurricane Resistant Construction Standards Development

Ø To Consider Public Comment

Ø To Adopt Recommendations for Submittal to the Commission for Enhancements to the Florida Building Code System

Ø To Identify Needed Next Steps, Assignments and Agenda Items for Next Meeting

 

Meeting Agenda—Monday, December 5, 2011

All Agenda Times—Including Adjournment—Are Approximate and Subject to Change

9:00 AM

A.)

Welcome and Opening

Blair

 

B.)

Agenda Review and Approval

Blair

 

C.)

April 4, 2011 Facilitator’s Summary Report Review and Approval

Blair

 

D.)

Presentation on Fiscal Year 2011-2012 Hurricane Resistance Research

HRAC

 

E.)

Discussion on Follow-up Research Supporting Hurricane Resistant Construction Standards Development, and Development of Recommendations for Fiscal Year 2012/2013 Projects

o   Soffit Test Standard Development

o   Continued Funding of Roof System Testing Projects

o   Others

HRAC

 

F.)

General Public Comment

Blair

 

G.)

Next Steps: Agenda Items, Needed Information, Assignments

Blair

 

H.)

Adjourn

 

Contact Information and Project Webpage

Jeff Blair: jblair@fsu.edu ; http://consensus.fsu.edu/FBC/hrac.html

 

 

 

HRAC Membership and Representation

 

At the January 26, 2005 Commission meeting, Chairman Rodriguez appointed a small coordinating group consisting of Commissioners and other stakeholder representatives, charged with identifying what research is being conducted related to building failure issues resulting from the 2004 hurricanes, identifying any research gaps on key issues identified but not being researched, and finally, to ensure that the Commission is provided with all relevant research findings on each of the major issues, prior to the Commission considering code enhancements resulting from lessons learned.

 

Raul L. Rodriguez, AIA, Chair of the Florida Building Commission, made the following appointments to the Hurricane Research Advisory Council. Members are charged with representing their stakeholder group’s interests, and working with other interest groups to develop a consensus package of recommendations for submittal to the Florida Building Commission.

 

Committee Membership

Member

Representation

 

 

Joe Crum, CBO

Building Officials

Jack Glenn, CBO

Home Builders

Jaime Gascon

Local Government

John Ingargiola

Federal Government (FEMA)

Do Kim, P.E. 

Insurance Industry/Engineers

Craig Parrino, P.E.

Product Manufacturers (concrete products)

Richard Reynolds

Insurance Industry

Tim Reinhold, PhD, P.E.

Insurance Industry/Researchers

Jim Schock, CBO

Building Officials

Chris Schulte

Roofing Contractors

Pending Appointment

Architects

Pending Appointment

Product Manufacturers

 

                       

                                                           

                                               

                                                                       

                                                           

 

 

HRAC Procedural Guidelines

 

Participant’s Role

ü  The Committee process is an opportunity to explore possibilities. Offering or exploring an idea does not necessarily imply support for it.

ü  Listen to understand. Seek a shared understanding even if you don’t agree.

ü  Be focused and concise—balance participation & minimize repetition. Share the airtime.

ü  Look to the facilitator(s) to be recognized. Please raise your hand to speak.

ü  Speak one person at a time. Please don’t interrupt each other.

ü  Focus on issues, not personalities. Avoid stereotyping or personal attacks.

ü  To the extent possible, offer options to address other’s concerns, as well as your own.

ü  Represent and communicate with member’s constituent group(s).

 

Facilitator’s Role (FCRC Consensus Center @ FSU)

ü  Design and facilitate a participatory task force process.

ü  Assist participants to stay focused and on task.

ü  Assure that participants follow ground rules.

ü  Prepare agenda packets and provide meeting summary reports.

 

Guidelines for Brainstorming

ü  Speak when recognized by the Facilitator(s).

ü  Offer one idea per person without explanation.

ü  No comments, criticism, or discussion of other's ideas.

ü  Listen respectively to other's ideas and opinions.

ü  Seek understanding and not agreement at this point in the discussion.

 

The Name Stacking Process

ü  Determines the speaking order.

ü  Participant raises hand to speak. Facilitator(s) will call on participants in turn.

ü  Facilitator(s) may interrupt the stack (change the speaking order) in order to promote discussion on a specific issue or, to balance participation and allow those who have not spoken on an issue an opportunity to do so before others on the list who have already spoken on the issue.

Acceptability Ranking Scale

During the meetings, members will be asked to develop and rank options, and following

discussions and refinements, may be asked to do additional rankings of the options if requested by members and staff. Please be prepared to offer specific refinements or changes to address your reservations. The following scale will be utilized for the ranking exercises:

Acceptability

Ranking

Scale

4= acceptable,  I agree

3= acceptable, I agree with minor reservations

2= not acceptable, I don’t agree unless major reservations addressed

1= not acceptable

 

HRAC Consensus Process

 

The Committee will seek to develop a package of consensus-based recommendations for submittal to the Florida Building Commission.  General consensus is a participatory process whereby, on matters of substance, the members strive for agreements which all of the members can accept, support, live with or agree not to oppose.  In instances where, after vigorously exploring possible ways to enhance the members’ support for the final decision on a recommendation, and the Committee finds that 100% acceptance or support is not achievable, final decisions will require at least 75% favorable vote of all members present and voting.  This super majority decision rule underscores the importance of actively developing consensus throughout the process on substantive issues with the participation of all members and which all can live with.  In instances where the Committee finds that even 75% acceptance or support is not achievable, publication of recommendations will include documentation of the differences and the options that were considered for which there is more than 50% support from the Committee.

 

The Committee will develop its recommendations using consensus-building techniques with the assistance of the facilitator.  Techniques such as brainstorming, ranking and prioritizing approaches will be utilized.  Where differences exist that prevent the Committee from reaching a final consensus decision (i.e. with support of at least 75% of the members) on a recommendation, the Committee will outline the differences in its documentation.

 

The Committee’s consensus process will be conducted as an open process consistent with applicable law.  Committee members, staff, and facilitator will be the only participants seated at the table. Only Committee members may participate in discussions and vote on proposals and recommendations. The facilitator, or a Committee member through the facilitator, may request specific clarification from a member of the public in order to assist the Committee in understanding an issue. Observers/members of the public are welcome to speak during the public comment period provided at each meeting, and all comments submitted on the public comment forms provided in the agenda packets will be included in the facilitator’ summary reports.

 

Facilitator will work with staff and Committee members to design agendas that will be both efficient and effective.  The staff will help the Committee with information and meeting logistics.

 

To enhance the possibility of constructive discussions as members educate themselves on the issues and engage in consensus-building, members agree to refrain from public statements that may prejudge the outcome of the Committee’s consensus process.  In discussing the Committee process with the media, members agree to be careful to present only their own views and not the views or statements of other participants. In addition, in order to provide balance to the Committee process, members agree to represent and consult with their stakeholder interest groups.

 

Public Comment Form

 

The Florida Building Commission and the Hurricane Research Advisory Committee encourage written comments—All written comments will be included in the meeting summary report.

 

Name:                                                                                               

Organization:                                                                                   

Meeting Date:                                                                      

 

Please make your comment(s) as specific as possible, and offer suggestions to address your concerns.

 

Please limit comment(s) to topics within the scope of the Committee.

Any personal attacks or derogatory language will be discarded.

 

The facilitator may, at his discretion, limit public comment to a maximum of three-minutes (3) per person, depending on the number of individuals wishing to speak.

 

Comment:                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            

Please give completed form(s) to the Facilitator for inclusion in the meeting summary report.