PAVWG

FLORIDA BUILDING COMMISSION

PRODUCT APPROVAL VALIDATION WORKGROUP — MEETING III

December 5, 2005

Tampa, Florida

Embassy Suites Hotel;

3705 Spectrum Blvd, 33612

Meeting Objectives

To Approve Regular Procedural Topics (Agenda and Report)
To Hear an Overview of Workgroup's Consensus Recommendations
To Ensure Report Language Implements/Captures Workgroup's Intent
To Consider Public Comment
To Adopt Package of Consensus Recommendations for Submittal to the Commission
To Hear an Overview of Next Steps

Meeting Agenda

1:00 Welcome and Introductions (J. Blair)

1:10 Agenda Review and Approval

1:15 Approval of October 12, 2005 Facilitator's Summary Report

1:20 Overview of Workgroup's Package of Consensus Recommendations

1:30 Review Package of Consensus Recommendations to Ensure Accuracy

2:40 General Public Comment

2:50 Adoption of Consensus Package of Recommendations for Submittal to the Commission

2:55 Overview of Next Steps

3:00 Adjourn

Contact Information: Jeff Blair; 850.644.6320; jblair@mailer.fsu.edu ; http://consenus.fsu.edu

Project Webpage: http://consensus.fsu.edu/FBC/pavwg.html

PAVWG MEMBERSHIP AND REPRESENTATION

Raul L. Rodriguez, AIA, Chair of the Florida Building Commission, has made appointments to the Product Approval Validation Work Group, and they are found below. Members are charged with representing their stakeholder group's interests, and working with other interest groups to develop a consensus package of recommendations for submittal to the Florida Building Commission.

Chairman Rodriguez announced he was appointing a workgroup, per legislative assignment, to review the issue of third party validation and report back to the Commission. The Chair assigned Jeff Blair to work with DCA staff to conduct the meetings.

Chairman Rodriguez stated that the purpose and charge for the Product Approval Validation

Workgroup is to review the role of the third party validators in the product approval process, and

to make recommendations back to the Commission regarding to what extent the validators should

review the technical documentation substantiating compliance with the Florida Building Code.

The Chair instructed, that the review the Workgroup is charged to conduct is not related to the

Commission's contracted administrator's role, and that the administrator's role is and remains

under the purview of the Product Approval POC and the Commission.

The Florida Building Commission shall convene a workgroup composed of at least 10 stakeholders in the state system of product approval, which may include a maximum of three members of the commission to ensure diverse input. The workgroup shall study the recommendation that the state be served by a single validation entity for state approval, which study shall include, but not be limited to, the recommendation's feasibility, qualifications of the single entity and its staff, costs charged for validation, time standards for validation, means to challenge the validator's determination, and duration of the contract with the validator. The workgroup shall conduct its proceedings in an open forum subject to comment from the public at each meeting.

Members and Representation:

Architects Evaluators

Larry Schneider John Hill

Sig Valentine

Building Officials Product Manufacturers

Bill Dumbaugh Randy Shakelford

Herminio Gonzalez Craig Parrino

Contractors Insurance

Ed Carson Do Kim

Engineers

Jimmie Buckner

PRODUCT APPROVAL VALIDATION WORKGROUP

PROCEDURAL GUIDELINES

MEMBER'S ROLE

The Workgroup's meeting process is an opportunity to explore possibilities. Offering or exploring an idea does not necessarily imply support for it.
Listen to understand. Seek a shared understanding even if you don't agree.
Be focused and concise—balance participation & minimize repetition. Share the airtime.
Look to the Facilitator to be recognized. Please raise your hand to speak.
Speak one person at a time. Please don't interrupt each other.
Focus on issues, not personalities. Avoid stereotyping or personal attacks.
To the extent possible, offer options to address other's concerns, as well as your own.
Represent and communicate with member's constituent group.

FACILITATOR'S ROLE

Design and facilitate a participatory meeting process.
Provide consensus-building and conflict resolution guidance.
Assure that participants follow ground rules—Assist participants to stay on task.
Facilitate public participation and input.
Prepare agenda packets and provide meeting summary reports.

GUIDELINES FOR BRAINSTORMING

Speak when recognized by the Facilitator.
Offer one idea per person without explanation.
No comments, criticism, or discussion of other's ideas.
Listen respectively to other's ideas and opinions.
Seek understanding and not agreement at this point in the process.

THE NAME STACKING PROCESS

Determines the speaking order.
Members raises hand to speak. Facilitator will call on participants in turn.
Facilitator may interrupt the stack (change the speaking order) in order to promote discussion on a specific issue or, to balance participation and allow those who have not spoken on a issue an opportunity to do so before others on the list who have already spoken on the issue.

ACCEPTABILITY RANKING SCALE

During the meetings, members will be asked to develop and rank options, and following

discussions and refinements, may be asked to do additional rankings of the options as refined. Members should be prepared to offer specific refinements to address their reservations. The following scale will be utilized for the ranking exercises:

Acceptability

Ranking

Scale

4 = acceptable, I agree

3 = acceptable, I agree with minor reservations

2 = not acceptable, I don't agree unless major reservations addressed

1 = not acceptable