FLORIDA BUILDING COMMISSION

BUILDING CODE SYSTEM ASSESSMENT AD HOC — MEETING I

ORGANIZATIONAL MEETING

October 11, 2005

Orlando, Florida

Rosen Centre Hotel; 9840 International Drive; 1.800.800.9840

Meeting Objectives

•  To Review and Adopt Ad Hoc Committee's Procedures and Guidelines

•  To Hear an Overview of Ad Hoc Charge and Scope

•  To Review Building Code System Assessment Survey Results

•  To Propose Options for Evaluation

•  To Evaluate, Rank, and Refine Proposed Options

•  To Consider Public Comment

•  To Identify Needed Next Steps and Agenda Items For Next Meeting

Meeting Agenda

1:00 Welcome and Introductions

1:10 Agenda Review and Ad Hoc Committee Plan (J. Blair)

1:20 Ad Hoc's Decision-Making Procedures and Meeting Guidelines (J. Blair)

1:30 Ad Hoc's Charge and Scope (J. Blair)

1:40 Residential Volume Enhancements for Wind Design (R. Dixon)

2:00 Overview of Assessment Survey Results (J. Blair)

2:15 Identification of Options and Related Issues (J. Blair)

2:30 Initial Evaluation and Preliminary Ranking of Options (J. Blair)

3:00 Break

3:15 Evaluation of Options Continued (J. Blair)

4:45 Public Comment (J. Blair)

4:50 Next Steps and Agenda Items for Next Meeting (J. Blair)

Next meeting agenda items, needed information, location, and date

5:00 Adjourn

Contact Information: Jeff Blair; 850.644.6320; jblair@mailer.fsu.edu ; http://consenus.fsu.edu

BCSA AD HOC MEMBERSHIP AND REPRESENTATION

Overview

Triennial Report to the Legislature. Florida Statute, Chapter 553.77(1)(b), requires the Commission to make a continual study of the Florida Building Code and related laws and on a triennial basis report findings and recommendations to the Legislature for provisions of law that should be changed. This year (2005), the Commission solicited stakeholder input in the form of an on-line survey (conducted from August through September 16, 2005), and at the December Commission meeting the Commission will consider and develop a package of recommendations for enhancements to the Florida Building Code System. The Commission's recommendations will be a major component of their Report to the 2006 Legislature. In order to accomplish this in a participatory manner, Chairman Rodriguez announced on August 24, 2005, that he was appointing an Ad Hoc Committee comprised of Commissioners to meet in a facilitated process, and to develop recommendations to the Commission between October and December of 2005. The appointments to the Building Code System Assessment Ad Hoc are: Dick Browdy, Ed Carson, Nick D'Andrea, Herminio Gonzalez, Jim Goodloe, Jeff Gross, Do Kim, Randall Vann, and George Wiggins.

Members and Representation

Dick Browdy Homebuilders

Ed Carson Contractors and Manufactured Buildings

Nick D'Andrea Building Officials

Herminio Gonzalez Product Evaluation Entities

Jim Goodloe State Insurance and Fire Officials

Jeff Gross Architects and Building Management Industry

Do Kim Engineers and Insurance Industry

Randall Vann Plumbing Contractors and Construction Subcontractors

George Wiggins Local Government

Meeting Schedule

Meeting I October 11, 2005 Orlando, FL

Meeting II November 16, 2005 Tampa, FL

Meeting III December 6, 2005 Tampa, FL

BUILDING CODE SYSTEM ASSESSMENT AD HOC

PROCEDURAL GUIDELINES

MEMBER'S ROLE

•  The Ad Hoc's meeting process is an opportunity to explore possibilities. Offering or exploring an idea does not necessarily imply support for it.

•  Listen to understand. Seek a shared understanding even if you don't agree.

•  Be focused and concise—balance participation & minimize repetition. Share the airtime.

•  Look to the Facilitator to be recognized. Please raise your hand to speak.

•  Speak one person at a time. Please don't interrupt each other.

•  Focus on issues, not personalities. Avoid stereotyping or personal attacks.

•  To the extent possible, offer options to address other's concerns, as well as your own.

•  Represent and communicate with member's constituent group.

FACILITATOR'S ROLE

•  Design and facilitate a participatory meeting process.

•  Provide consensus-building and conflict resolution guidance.

•  Assure that participants follow ground rules—Assist participants to stay focused and on task.

•  Facilitate public participation and input.

•  Prepare agenda packets and provide meeting summary reports.

GUIDELINES FOR BRAINSTORMING

•  Speak when recognized by the Facilitator.

•  Offer one idea per person without explanation.

•  No comments, criticism, or discussion of other's ideas.

•  Listen respectively to other's ideas and opinions.

•  Seek understanding and not agreement at this point in the process.

THE NAME STACKING PROCESS

•  Determines the speaking order.

•  Members raises hand to speak. Facilitator will call on participants in turn.

•  Facilitator may interrupt the stack (change the speaking order) in order to promote discussion on a specific issue or, to balance participation and allow those who have not spoken on a issue an opportunity to do so before others on the list who have already spoken on the issue.

ACCEPTABILITY RANKING SCALE

During the meetings, members will be asked to develop and rank options, and following

discussions and refinements, may be asked to do additional rankings of the options as refined. Members should be prepared to offer specific refinements to address their reservations. The following scale will be utilized for the ranking exercises: