Swimming Pool Subcommittee to the Plumbing TAC

Meeting Objectives

• To Approve Regular Procedural Topics (Agenda)

• To Review Workgroup Procedures, Guidelines, and Decision-Making Requirements

• To Hear an Overview of the Workgroup’s Scope, Charge, and Task Development Strategy

• To Discuss Subtasks and Identify Information Development Needs

• To Consider Public Comment

• To Identify Needed Next Steps and Agenda Items for Next Meeting •

All A ge n d a Times—Inclu ding Pu blic C omme n t and Adjour n m ent—Ar e Subje ct to Chang e

Meeting Agenda

11:00 Welcome and Opening

Agenda Review and Approval

Review of Commission’s Workgroup Meeting Guidelines, Consensus-Building and Decision-Making Process, and Sunshine Requirements

Review of Workgroup’s Tasks

General Public Comment

Review of Workgroup Delivery and Meeting Schedule

Next Steps

Adjourn

Swimming Pool Subcommittee to Plumbing TAC Members

Tom Allen, Tony Caruso, Joe Crum, Bill Dumbaugh, Ken Gregory (chair), Dale Greiner, Dan Johnson, Todd Koonts, George Pellington, and Gordon Shepardson.

Florida Building Commission Meetings

Meeting Location Reservation Deadline February 2, 3 & 4 Crowne Plaza, Melborne, (321-777-4100) January 11, 2009 April 6, 7 & 8 Hilton Hotel, Gainesville, (352--371-3600) March 06, 2009 June 8, 9 & 10 Embassy Suites, Tampa, (813-977-7066) March 08, 2009 August 10, 11 & 12 Crowne Plaza, Melborne, (321-777-4100) July 20, 2009 October 12, 13 & 14 Embassy Suites, Tampa, (813-977-7066) September 11, 2009 December 7, 8 & 9 Rosen Centre, Orlando, (800-204-7234) November 06, 2009

PARTICIPANTS’ ROLE

• The Subcommittee process is an opportunity to explore possibilities. Offering or exploring an idea does not necessarily imply support for it.

• Listen to understand. Seek a shared understanding even if you don’t agree.

• Be focused and concise—balance participation & minimize repetition. Share the airtime.

• Look to the facilitator(s) to be recognized. Please raise your hand to speak.

• Speak one person at a time. Please don’t interrupt each other.

• Focus on issues, not personalities. Avoid stereotyping or personal attacks.

• To the extent possible, offer options to address other’s concerns, as well as your own.

• Participate fully in discussions, and complete meeting assignments as requested.

• Serve as an accessible liaison, and represent and communicate with member’s constituent group(s).

FACILITATORS’ ROLE (FCRC Consensus Center @ FSU)

• Design and facilitate a participatory Subcommittee process.

• Assist the Subcommittee to build consensus on a package of recommendations for delivery to the Florida Building Commission.

• Provide process design and procedural recommendations to staff and the Subcommittee.

• Assist participants to stay focused and on task.

• Assure that participants follow ground rules.

• Prepare and post agenda packets, worksheets and meeting summary reports.

GUIDELINES FOR BRAINSTORMING

• Speak when recognized by the Facilitator(s).

• Offer one idea per person without explanation.

• No comments, criticism, or discussion of other's ideas.

• Listen respectively to other's ideas and opinions.

• Seek understanding and not agreement at this point in the discussion.

THE NAME STACKING PROCESS

• Determines the speaking order.

• Participant raises hand to speak. Facilitator(s) will call on participants in turn.

• Facilitator(s) may interrupt the stack (change the speaking order) in order to promote discussion on a specific issue or, to balance participation and allow those who have not spoken on an issue an opportunity to do so before others on the list who have already spoken on the issue.

ACCEPTABILITY RANKING SCALE

During the meetings, members will be asked to develop and rank options, and following discussions and refinements, may be asked to do additional rankings of the options if requested by members and staff. Please be prepared to offer specific refinements or changes to address your reservations. The following scale will be utilized for the ranking exercises:

CONSENSUS

The Florida Building Commission seeks to develop consensus decisions on its recommendations and policy decisions. The Commission provides a forum for stakeholders representing different interests to participate in a consensus-building process where issues affecting the construction industry are discussed and evaluated on their technical merits and cost-benefits to the citizens of the State of Florida. In order to achieve the best possible decisions, the Commission relies on its workgroups, ad hoc committees, technical advisory committees, and program oversight committees to develop consensus recommendations on project specific issues.

Definitions

Consensus is a process, an attitude and an outcome. Consensus processes have the potential of producing better quality, more informed and better-supported outcomes.

As a process, consensus is a problem solving approach in which all members:

1. o Jointly share, clarify and distinguish their concerns;

2. o Educate each other on substantive issues;

3. o Jointly develop alternatives to address concerns; and then

4. o Seek to adopt recommendations everyone can embrace or at least live with.

In a consensus process, members should be able to honestly say:

1. o I believe that other members understand my point of view;

2. o I believe I understand other members’ points of view; and

3. o Whether or not I prefer this decision, I support it because it was arrived at openly and fairly and because it is the best solution we can achieve at this time.

Consensus as an attitude means that each member commits to work toward agreements that meet their own and other member needs and interests so that all can support the outcome.

Consensus as an outcome means that agreement on decisions is reached by all members or by a significant majority of members after a process of active problem solving. In a consensus outcome, the level of enthusiasm for the agreement may not be the same among all members on any issue, but on balance all should be able to live with the overall package.

Levels of consensus on a committee outcome can include a mix of:

1. o Participants who strongly support the solution;

2. o Participants who can “live with” the solution; and

3. o Some participants who do not support the solution but agree not to veto it.

SUBCOMMITTEE’S DECISION-MAKING PROCESS

As needed, the Subcommittee will seek to develop consensus-based recommendations for submittal to the Plumbing TAC. General consensus is a participatory process whereby, on matters of substance, the members strive for agreements which all of the members can accept, support, live with or agree not to oppose. In instances where, after vigorously exploring possible ways to enhance the members’ support for the final decision on a recommendation, and the Subcommittee finds that 100% acceptance or support is not achievable, final decisions will require at least 75% favorable vote of all members present and voting. This super majority decision rule underscores the importance of actively developing consensus throughout the process on substantive issues with the participation of all members and which all can live with. In instances where the Subcommittee finds that even 75% acceptance or support is not achievable, publication of recommendations will include documentation of the differences and the options that were considered for which there is more than 50% support from the Subcommittee.

The Subcommittee will develop its recommendations using consensus-building techniques with the assistance of the facilitator. Techniques such as brainstorming, ranking and prioritizing approaches will be utilized. Where differences exist that prevent the Subcommittee from reaching a final consensus decision (i.e. with support of at least 75% of the members) on a recommendation, the Subcommittee will outline the differences in its documentation.

The Subcommittee’s consensus process will be conducted as an open process consistent with applicable law. Subcommittee members, staff, and facilitator will be the only participants seated at the table. Only Subcommittee members may participate in discussions and vote on proposals and recommendations. The facilitator, or a Subcommittee member through the facilitator, may request specific clarification from a member of the public in order to assist the Subcommittee in understanding an issue. Observers/members of the public are welcome to speak during the public comment period provided at each meeting, and all comments submitted on the public comment forms provided in the agenda packets will be included in the facilitator’ summary reports.

Facilitator will work with staff and Subcommittee members to design agendas and worksheets that will be both efficient and effective. The staff will help the Subcommittee with information and meeting logistics.

To enhance the possibility of constructive discussions as members educate themselves on the issues and engage in consensus-building, members agree to refrain from public statements that may prejudge the outcome of the Subcommittee’s consensus process. In discussing the Subcommittee process with the media, members agree to be careful to present only their own views and not the views or statements of other participants. In addition, in order to provide balance to the Subcommittee process, members agree to represent and consult with their stakeholder interest groups.

(Section 286.011, Florida Statutes)

Applicability of Sunshine Law

1. Meetings of public groups (Subcommittees) or commissions must be open to the public;

2. Reasonable notice of such meetings must be given (by publication in FAW at least 7 days in advance of a meeting); and

1. Minutes of the meetings must be taken.

• Equally applicable to elected and appointed members and applies to any gathering of two or more members of the same group (Subcommittee) to discuss some matter which will foreseeably come before that group (Subcommittee) for action. Applies to advisory groups.

• Written correspondence (reports) circulated among group members for comments.

• Telephone conversations and computer communications including e-mails and attachments.

• Delegation of authority to a single individual.

• Use of nonmembers as liaisons between group (Subcommittee) members.

Issues not Subject to Sunshine Law Requirements

• Use of a written report by one member to inform other members of a subject which will be discussed at a public meeting, if prior to the meeting, there is no interaction related to the report among the members.

• Members (Subcommittee) or designee may be authorized to gather information as a factfinder only.

• Members may meet together socially, provided they refrain from discussing matters on which foreseeable action before the (Subcommittee) are discussed.