Florida Building Commission
Hinged
Entry Doors Workgroup Assessment Meeting
May 23, 2012
Department of
Business and Professional Regulation
2555 Shumard Oak
Blvd.—Tallahassee, Florida 32399—1.850.487.1824
Dial-In Number: 1.888.808.6959
Conference Code: 205 936 0213
Web URL:
https://suncom.webex.com/suncom/j.php?ED=190491882&UID=1408001332&RT=MiMxMQ%3D%3D
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Meeting
Objectives |
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Ø
To
Review Regular Procedural Topics (Agenda and Procedural Guidelines) Ø
To
Review Current FBC Standards for Hurricane Related Performance of Hinged
Entry Doors Ø
To
Assess Whether There Are Specific Standards/Issues Requiring Changes Deemed
Critical to Hurricane Related Performance of Hinged Entry Doors Ø
To
Consider Public Comment Ø
To
Recommend to the Commission Whether To Convene Hinged Entry Doors Workgroup
and Recommend Strategy for Proceeding Ø To Identify Needed Next Steps |
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Meeting
Agenda—Wednesday, May 23, 2012 |
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All
Agenda Times—Including Adjournment—Are Approximate and Subject to Change |
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1:00 PM |
A.) |
Welcome and Opening |
Blair |
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B.) |
Agenda Review and Approval |
Blair |
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C.) |
Review
of Commission’s Workgroup Meeting Guidelines, Consensus-Building and Decision-Making
Process, and Sunshine Requirements |
Blair |
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D.) |
Review
of Current FBC Standards for Hurricane Related
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Madani |
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E.) |
Discussion
of Whether There are Specific Standards/Issues Requiring
Changes Critical to Hurricane Related Performance for Hinged Entry Doors |
Workgroup |
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F.) |
General Public Comment |
Blair |
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G.) |
Recommendation
to FBC Whether to Convene Workgroup Process for Hinged Entry Doors and
Recommended Strategy |
Workgroup |
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H.) |
Next
Steps |
Blair |
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I.) |
Adjourn |
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Contact
Information and Project Webpage
Jeff Blair;
850.644.6320; jblair@fsu.edu ; http://consensus.fsu.edu/FBC/Hinged-Entry-Doors.html
Project Membership and Delivery Schedule
Project Overview
Chairman
Browdy appointed a
Workgroup to evaluate current FBC standards for hurricane related performance
of hinged entry doors and recommend changes deemed critical to performance. The Chair noted that consistent
with the Commission’s workgroup procedures the Hinged Entry Door Workgroup will be conducted as a facilitated
consensus-building process. Following
are the Workgroup appointments:
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Workgroup Membership |
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Member |
Representation |
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Jim Bell |
Door
Manufacturers Association |
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Jack Glenn |
Florida Home Builders Association |
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Joe Hetzel |
American
Association of Automatic Door Manufacturers |
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Steve Strawn |
JeldWen
Windows and Doors |
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Dick Wilhelm |
FMA |
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Dwight Wilkes |
AAMA |
Project Workplan
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14. Hurricane
Performance Standards For Hinged Entry Doors (FBC Workplan
Priority: 9) |
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Task |
Schedule |
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Evaluate current FBC standards for
hurricane related performance of hinged entry doors and recommend changes
deemed critical to performance |
2011 - 2012 |
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Appoint a
Hinged Door Wind Performance Workgroup |
12/6/2011 |
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Commission decides
to convene teleconference assessment meeting to determine whether there is a
need for the Workgroup |
April 3, 2012 |
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Workgroup
Assessment Meeting (Teleconference) |
May 23, 2012 |
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Report
Assessment Meeting recommendations to Commission |
June 12, 2012 |
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Report to
the Structural TAC and Commission |
TBD |
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Status Pending: % Complete |
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5% |
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Origination: Commission. Stakeholder
Request. |
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Hinged Entry Doors
Workgroup Procedural Guidelines
Participant’s Role
ü The Workgroup process is an opportunity
to explore possibilities. Offering or exploring an idea does not necessarily
imply support for it.
ü Listen to understand. Seek a shared
understanding even if you don’t agree.
ü Be focused and concise—balance
participation & minimize repetition. Share the airtime.
ü Look to the facilitator(s) to be
recognized. Please raise your hand to speak.
ü Speak one person at a time. Please don’t
interrupt each other.
ü Focus on issues, not personalities.
Avoid stereotyping or personal attacks.
ü To the extent possible, offer options to
address other’s concerns, as well as your own.
ü Participate fully in discussions, and
complete meeting assignments as requested.
ü Serve as an accessible liaison, and
represent and communicate with member’s constituent group(s).
Facilitator’s Role (FCRC Consensus Center @ FSU)
ü Design and facilitate a participatory Workgroup
process.
ü Assist the Workgroup to build consensus
on a package of recommendations for delivery to the Florida Building
Commission.
ü Provide process design and procedural
recommendations to staff and the Workgroup.
ü Assist participants to stay focused and
on task.
ü Assure that participants follow ground
rules.
ü Prepare and post agenda packets,
worksheets and meeting summary reports.
Guidelines for Brainstorming
ü Speak when recognized by the
Facilitator(s).
ü Offer one idea per person without
explanation.
ü No comments, criticism, or discussion of
other's ideas.
ü Listen respectively to other's ideas and
opinions.
ü Seek understanding and not agreement at
this point in the discussion.
The Name Stacking Process
ü Determines the speaking order.
ü Participant raises hand to speak.
Facilitator(s) will call on participants in turn.
ü Facilitator(s) may interrupt the stack
(change the speaking order) in order to promote discussion on a specific issue
or, to balance participation and allow those who have not spoken on an issue an
opportunity to do so before others on the list who have
already spoken on the issue.
Acceptability
Ranking Scale
During the
meetings, members may be asked to develop and rank options, and following
discussions and refinements, may be asked to do
additional rankings of the options if requested by members and staff. Please be
prepared to offer specific refinements or changes to address your reservations.
The following scale will be utilized for the ranking exercises:
Workgroup’s Consensus Process
Consensus
The Florida Building Commission
seeks to develop consensus decisions on its recommendations and policy
decisions. The Commission provides a forum for stakeholders
representing different interests to participate in a consensus-building process
where issues affecting the construction industry are discussed and evaluated on
their technical merits and cost-benefits to the citizens of the State of
Florida. In order to
achieve the best possible decisions, the Commission relies on its workgroups,
ad hoc committees, technical advisory committees, and program oversight
committees to develop consensus recommendations on project specific issues.
Definitions
Consensus is a process, an attitude and an outcome. Consensus processes have the potential of
producing better quality, more informed and better-supported outcomes.
As
a process, consensus is a problem
solving approach in which all members:
o Jointly share, clarify and distinguish
their concerns;
o Jointly develop alternatives to address
concerns; and then
o Seek to adopt recommendations everyone
can embrace or at least live with.
In
a consensus process, members should be able to honestly say:
o I believe that other members understand my
point of view;
o I believe I understand other members’
points of view; and
o Whether or not I prefer this decision, I
support it because it was arrived at openly and fairly and because it is the
best solution we can achieve at this time.
Consensus
as an attitude means that each
member commits to work toward agreements that meet their own and other member
needs and interests so that all can support the outcome.
Consensus
as an outcome means that agreement
on decisions is reached by all members or by a significant majority of members
after a process of active problem solving.
In a consensus outcome, the level of enthusiasm for the agreement may
not be the same among all members on any issue, but on balance all should be
able to live with the overall package.
Levels of consensus on a committee
outcome can include a mix of:
o Participants who strongly support the
solution;
o Participants who can “live with” the
solution; and
o Some participants who do not support the
solution but agree not to veto it.
Workgroup’s Consensus Process
The Workgroup
will seek to develop a package of consensus-based recommendations for submittal
to the Florida Building Commission.
General consensus is a participatory process whereby, on matters of
substance, the members strive for agreements which all of the members can
accept, support, live with or agree not to oppose. In
instances where, after vigorously exploring possible ways to enhance the
members’ support for the final decision on a recommendation, and the Workgroup
finds that 100% acceptance or support is not achievable, final decisions will
require at least 75% favorable vote of all members present and voting. This super majority decision rule underscores
the importance of actively developing consensus throughout the process on substantive
issues with the participation of all members and which all can live with. In instances where the Workgroup finds that
even 75% acceptance or support is not achievable, publication of
recommendations will include documentation of the differences and the options
that were considered for which there is more than 50% support from the
Workgroup.
The Workgroup
will develop its recommendations using consensus-building techniques with the
assistance of the facilitator.
Techniques such as brainstorming, ranking and prioritizing approaches
will be utilized. Where differences
exist that prevent the Workgroup from reaching a final consensus decision (i.e.
with support of at least 75% of the members) on a recommendation, the Workgroup
will outline the differences in its documentation.
The Workgroup’s
consensus process will be conducted as an open process consistent with
applicable law. Workgroup members,
staff, and facilitator will be the only participants seated at the table. Only
Workgroup members may participate in discussions and vote on proposals and
recommendations. The facilitator, or a Workgroup member through the
facilitator, may request specific clarification from a member of the public in
order to assist the Workgroup in understanding an issue. Members may request
time to consult/caucus with constituent stakeholder representatives. Observers/members of the public are welcome to speak during the
public comment period provided at each meeting, and all comments submitted on
the public comment forms provided in the agenda packets will be included in the
facilitator’ summary reports.
Facilitator
will work with staff and Workgroup members to design agendas that will be both
efficient and effective. The staff will
help the Workgroup with information and meeting logistics.
To enhance the
possibility of constructive discussions as members educate themselves on the
issues and engage in consensus-building, members agree to refrain from public
statements that may prejudge the outcome of the Workgroup’s consensus
process. In discussing the Workgroup
process with the media, members agree to be careful to present only their own
views and not the views or statements of other participants. In addition, in
order to provide balance to the Workgroup process, members agree to represent
and consult with their stakeholder interest groups.
Sunshine Law
Guidelines
(Section 286.011, Florida Statutes)
Applicability
of Sunshine Law
1. Meetings
of public groups (workgroups) or commissions must be open to the public;
2. Reasonable
notice of such meetings must be given (by publication in FAW at least 7 days in
advance of a meeting); and
3. Minutes of the meetings must be taken.
Ø Equally applicable to elected and
appointed members and applies to any gathering of two or more members of the
same group (Workgroup) to discuss some matter which will foreseeably come
before that group (Workgroup) for action. Applies to advisory groups.
Ø Written correspondence (reports)
circulated among group members for comments.
Ø Telephone conversations and computer
communications including e-mails and attachments.
Ø Delegation of authority to a single
individual.
Ø Use of nonmembers as liaisons between
group (Workgroup) members.
Issues not Subject to Sunshine Law Requirements
Ø
Use
of a written report by one member to
inform other members of a subject which will be discussed at a public meeting,
if prior to the meeting, there is no interaction related to the report among
the members.
Ø
Members
(Workgroup) or designee may be authorized to gather information as a
fact-finder only.
Ø
Members
may meet together socially, provided they refrain from discussing matters on
which foreseeable action before the (Workgroup) are discussed.
Workgroup members are subject to the
requirements of Florida's Government in the Sunshine Law, commonly referred to
as the Sunshine Law (Section 286.011 F.S.).
There are four basic requirements of
section 286.011, Florida Statutes:
(1) Meetings
of public boards or commissions (workgroups) must be open to the public;
(2) Reasonable
notice of such meetings must be given;
(3) Any voting
of members must be done in public (including discussions between two or more
members regarding a matter on which the Workgroup might foreseeably take
action); and
(4) Minutes
of the meetings must be taken.